Staff, HR & payroll
The optional workforce module: staff records, the time clock, leave, and payroll from salary setup through statutory deductions and payslips.
Unlock the module
Staff, HR & Payroll is an optional module, unlocked per school with a one-time payment or a licence code. Once unlocked, the Staff area opens in the app.
Staff records
Keep a record per staff member with their role, status (active, on leave, left) and the details HR needs. Staff status and headcounts feed the census and, where consented, a partner organization's read-only view.
Time clock & attendance
Staff clock in and out with optional on-site geofencing and server-set timestamps. Set a work schedule (expected hours, break, grace period, working days) and timesheets flag on time versus late, left early and absences, with a punctuality summary in the PDF and CSV reports.
Leave management
Staff request leave and managers approve or decline; balances stay clear, and pending requests surface for whoever manages the team.
Payroll runs
Set each employee's salary, then run payroll for a period. Ghanaian statutory payroll computes employee and employer SSNIT, progressive PAYE bands and Tier-3 relief, and produces a payslip. A configurable regime lets a school model another country's social-security scheme, including CIPRES / CNPS-style multi-branch contributions.
Posting to finance
With the Finance module, a payroll run posts automatically: gross to salary expense, statutory deductions split across dedicated liability accounts (income tax withheld, social security, staff welfare), and the employer share posted separately, so the ledger reflects payroll without manual journals.
Statutory reporting (EMIS / SIGE)
The module also produces the annual ministry census return: the Ghana EMIS return or the francophone SIGE return, chosen from your school's country. A guided hub with coverage badges walks you through mapping each class to a national level, completing the school profile and facilities, and the student and staff census (status, new entrants, repeaters, boarders, disability; teaching status, rank, qualification).
Download the completed return as PDF or CSV, with optional enrolment charts, and compose your own reports from curated datasets (students, staff, enrolments, fee bills, payments, attendance, guardians, admissions, leave) in the report builder, saved per school or as a template for all your schools.